Every task on this list is something that needs to be done — but not necessarily by you.
If you’ve ever wondered what virtual assistant tasks can actually do for your business, you’re in the right place. Running a business means wearing a lot of hats — and at some point, the sheer volume of work that needs to get done can pull your focus away from what actually grows your business. That’s where I come in.
As a virtual assistant specializing in handwritten cards, data entry, purchasing, order entry, and newsletters, I handle the behind-the-scenes virtual assistant tasks that keep your business running smoothly. Here’s a look at everything I can take off your plate.
Data Entry & Document Management
Accurate records are the backbone of any well-run business. I help keep yours organized and up to date so nothing slips through the cracks.
- Data entry
- Building or managing databases (of contacts, for example)
- Updating member records
- Creating forms
- PDF conversions
- Formatting documents (Excel, PowerPoint, Word)
Whether you need a contact database built from scratch, member records kept current, or documents formatted consistently across your team, I’ve got it covered.
Invoicing & Order Management
From the moment an order comes in to the moment it’s fulfilled, I help keep your order pipeline moving without bottlenecks.
- Creating invoice templates
- Sending invoices
- Sending payment reminders
- Following up on orders, inquiries, etc.
- Processing and fulfilling the orders
- Managing inventory
- Setting up fulfillment systems
- Uploading product images
- Uploading product specifications
- Liaising with suppliers and other contractors (such as product photographers, description writers, shipping companies)
Getting paid on time matters. I’ll send your invoices, follow up on outstanding payments, and make sure your orders are processed and fulfilled without delay. I can also coordinate with your suppliers and contractors to keep your supply chain running smoothly.
Handwritten Cards & Gifts
In a world of automated emails and digital noise, a handwritten card stands out. It shows your clients, customers, and team members that you genuinely value them — and that kind of personal touch builds lasting loyalty.
- Sending cards/gifts (for holidays, thank you’s, milestone events, etc.)
- Hand-written signs
I handle the thoughtful details — from writing and sending holiday cards to milestone acknowledgments — so your relationships stay warm even when your schedule is packed. I also offer packages for handwritten cards, making it easy to send a personal touch at scale without the hassle of managing it yourself.
Newsletter & Email Marketing
Your email list is one of your most valuable business assets. A well-managed newsletter keeps your audience engaged, drives traffic, and builds trust over time. I can manage the entire process from start to finish.
- Scheduling email campaigns
- Designing email templates
- Managing the newsletter
- Creating newsletters and autoresponder sequences
- Email list segmentation
- Scrubbing email lists
- Tracking email campaigns (click throughs, conversions, unsubscribes)
- Sending test copies of newsletters
- Setting up new email marketing accounts
From designing polished templates to segmenting your list for better targeting, I take care of the technical and creative side of your email marketing, so your campaigns go out on time and perform well. I also keep your email list clean and healthy — because a scrubbed list means better deliverability and better results.
Why Delegate?
Every task on this list is something that needs to be done — but not necessarily by you. When you hand off the repetitive, time-consuming work, you free yourself up to focus on strategy, relationships, and the parts of your business only you can do.
Think about how many hours a week you spend on data entry, chasing invoice payments, or trying to get a newsletter out the door. Those hours add up fast. Delegating these virtual assistant tasks doesn’t just save you time — it reduces stress, improves consistency, and ensures things actually get done instead of sitting on the back burner indefinitely.
If you’ve been thinking about bringing on support but weren’t sure what to delegate, this list is a great starting point. Chances are, several of these tasks are sitting on your to-do list right now. Let’s chat soon.
